Cutting Costs with Systemize!
Increasing efficiency, and reducing overhead, is important for companies at any time. In today's economic environment, it is absolutely critical.
By running your entire company with one integrated system, the cost benefits can be appreciated throughout every department in your company. Systemize! provides everything you need to integrate every aspect of your business into one tightly-knitted application. Authorized up-to-the-second data will be available to your users from anywhere in the world.
Let's take an overview of how Systemize's integrated processes can help save your company money:
Accounting Department
When running a stand-alone accounts system, your accountants must enter a large amount of duplicate data which has already been entered into other systems.
Contacts, Accounts, Account codes, and Invoices are all used throughout other modules in Systemize!. This means there's no need for your accountants to ever enter this information. It will already be there!
Your accountant will just have to choose account codes for invoices, and the order will transfer into the accounts receivable system. Supplier invoices are incredibly fast to enter - simply select a supplier contact. No more duplication of data entry.
Order Processing
Your order processes cross multiple departmental boundaries. From sales to admin to production and shipping. But with Systemize!, all the processes are handled from the same system. No more paper work, phone calls to check on an order's status, or passed notes requesting approvals. All information travels seamlessly between departments and employees in a customizable process.
For example, a quote is entered by a sales person. A week later the customer calls in to order against that quote. There's no fumbling through spreadsheets or filing cabinets to find the quotation information, simply lookup the quote directly from the order by any desired field (like company name, quote number, or city). The quote data is then automatically transferred into the order acknowledgement.
You can set up your own custom approval flows for any document type. Instead of the order being printed out and placed in a manager's in-tray, the moment the order is entered it can be marked as requiring attention. The order will display on the manager's screen, from where he can review the order before approving the order for progression to the production department.
By repeating these types of streamlining throughout every area of your order processes, Systemize! can save every employee involved dozens of wasted hours a week - dramatically cutting overhead.
Inventory Control
Inventory control in Systemize! is tightly integrated with order processing and administrative functions.
Whenever an order is dispatched, a purchase order is receied, or an order is returned, stock transactions are automatically performed against your inventory.
This not only saves a potentially huge amount of time by eliminating the need for many manual stock transactions (which can of course also be performed when neccessary), but it also helps keep stock records much more accurate, by removing the chance of forgotten issues and returns.
Office Administration
Systemize! can massively reduce the overhead of your office administration expenses. Since all data is stored in one application, it makes it very easy for your admin staff to easily service customers satisfactorily, without having to forward calls.
It also reduces the time taken to service each customer. For example, a customer calls into your office to check on the status of an order. Using Systemize!'s History module, the admin employee who answers the phone can instantly bring up a full history for the contact and company that is on the phone. This shows all orders, dispatches, phone calls, e-mails, and any other transaction your company has had with the customer. A simple double click any item will show compelte details, allowing the employee to service the customer's request in under a minute.
Production Control / Operations
Systemize! contains a powerful MRP system that is integrated with purchase orders, stock rejects, and work orders. This allows you to easily create, operate, and stick to an accurate build and purchase plan.
The advantage of utilizing the power of the MRP system cannot be overstated. You can keep ideal stock levels: No more overspending to keep stock in house that will sit there using up capital and space, and no more passing long wait times on to your customers caused by running too low on stock.
Website Integration
Systemize! provides a powerful API (Application Programming Interface) that allows for tight integration with your company's website. Any aspect of Systemize! can be integrated, for example:
- Customer logins can be stored in Systemize! as contacts automatically without having to be manually transferred to your contacts list.
- Web orders can be automatically entered into Systemize!, allowing the approval and fulfillment process to begin immediately. You can also provide order tracking information to your customers via your website, which will be automatically maintained through the order process cycle, including providing tracking information once shipped.
- Your web store can track real-time inventory, and even utilize the MRP to provide accurate lead-times for out-of-stock products.
- Customers can raise service orders via your website, which automatically create RMAs in Systemize!, and can provide service tracking information to the customer as the RMA progresses.
Not only can the Systemize! API save many hours of on-going work, it can also be used to provide a dynamic customer experience to your customers.
IT Savings
Systemize! can also dramatically cut your company's IT expenses. Click here to find out more.
Systemize! can help cut your company's overheads dramatically. Click here to set up your own trial database, and start testing Systemize! in your company today.